President:
Professor Malcolm Schofield

Vice-Presidents:
Sir Kenneth Dover, FBA
Professor P.E. Easterling, FBA
Mr B. Gilmore
Professor E.W. Handley, CBE, FBA, Hon RA
Professor R.G. Osborne FSA
Professor C. J. Rowe
Professor K.B. Saunders, MD, DSc, FRCP
Professor B.A. Sparkes

Hon. Treasurer:
Mr G.J.D. Lemos

Hon. Secretary:
Dr. Pantelis Michelakis

Hon. Librarian:
Professor M.H. Crawford, FBA

Librarian:
Mr C.H. Annis, MA, ALA

Executive Secretary:
Richella Doyle

RULES
of the SOCIETY FOR THE
PROMOTION OF HELLENIC STUDIES

OBJECTS OF THE SOCIETY
1.             The objects of this Society shall be:
(i)            to promote the study of Greek language, literature, art and thought,
(ii)           to advance the knowledge of the history of the Greek lands and peoples from antiquity to the present day, and
(iii)          to improve understanding of the Greek contribution to civilization; by the maintenance of a Library, by the publication of a Journal periodically, and by any other means which, in the opinion of the Council, are desirable.

STRUCTURE and OFFICERS
2a.     The Society shall comprise Ordinary Members (from whom a Council not exceeding thirty shall be elected) and not more than forty Honorary Members. The Officers of the Society shall consist of a President, Honorary Treasurer and Honorary Secretary who shall be chosen from among its Members and shall be ex‑officio Members of the Council in addition to the limit contained above. The Executive Secretary (`the Secretary') shall also be an Officer of the Society but not entitled to vote at Council Meetings. The Editors of The Journal of Hellenic Studies and Archaeological Reports shall be co‑opted Members of the Council and not entitled to vote at Council Meetings.
2b.     All voting Members of Council and Officers of the Society (with the exception of the Secretary) shall be Trustees of the Society.
2c.     The Council may, if they so wish, recommend the election of Vice‑Presidents at each Annual General Meeting. The Vice‑Presidents shall be entitled to receive notice of and to attend but not to vote at Council meetings.

COUNCIL  and their MEETINGS
3.             The Council shall meet as often as they may deem necessary for the despatch of business.  Due notice of every such Meeting shall be sent to each Member of the Council, by a summons from the Secretary.
4.             Nine Members of the Council, of whom at least one must be an officer of the Society, shall be a quorum.
5.             All questions before the Council shall be determined by a majority of votes.  The Chairman shall have a casting vote.
6.             The funds and other property of the Society shall be administered and applied by the Council in such a manner as they shall consider most conducive to the objects of the Society, with power to invest the moneys of the Society not immediately required for the furtherance of its objects in or upon such investments, securities or property as may be thought fit, provided that the Society shall not make any dividend, gift, division or bonus in money unto or between any of its members.
The Council shall also control all publications issued by the Society, and exercise the general management of all its affairs and concerns. 
7.             The Secretary shall have authority to summon a Special Meeting of the Council on a requisition signed by at least four Members of the Council.

CHAIRING OF COMMITTEES
8a.     The Council has the power to appoint Committees and Sub‑Committees to carry out specific functions on its behalf.
8b.     The President shall, when present, preside at all General or Special Meetings of the Society, and of the Council, and shall be ex officio a member of all Committees. In the absence of the President, the Hon. Secretary shall preside instead, and in the absence of the Hon. Secretary, the Council or Committees shall appoint one of their Members to preside.

FUNDS
9.             The Treasurer or Secretary shall receive, on account of the Society, all subscriptions, donations or other moneys accruing to Society funds.  Cheques drawn on the Society's account with a value greater than a figure to be stipulated by Council from time to time must bear two signatures, normally those of the Treasurer and Secretary.  In the absence of either of these, another officer of the Society, whose name and signature shall be lodged with the Society's bankers, may be the second signatory.  Cheques not exceeding the stipulated amount may be issued with one signature, but the total amount thus drawn may not exceed ten times the stipulated amount in any one month.

MEETINGS
10.           The Annual General Meeting of the Society shall be held in May or June, when the Reports of the Council and of the Auditors shall be presented, the Council, Officers, and Auditors for the ensuing year elected, and any other business notified in advance to the Council discussed and determined.  Meetings of the Society for the reading of papers may be held at such dates and times as the Council may fix, due notice being given to Members.
11.           The Council shall prepare an Annual Report and Accounts, to be submitted to the Annual General Meeting of the Society and later circulated to all members.
12.           The date of the next Annual General Meeting shall be published in the Annual Report.  Members resident in the United Kingdom shall also receive a Notice of the Annual General Meeting, issued at least three weeks before the Meeting.  Overseas members will be sent this notice on application to the Secretary.
13.           All motions made at the Annual General Meeting shall be in writing and shall be signed by the mover and seconder.  No motion shall be submitted, unless notice of it has been given to the Secretary at least six weeks before the Annual General Meeting.

ELECTIONS
14.           The President shall be elected by the Members of the Society at the Annual General Meeting for a period of three years, and shall not be immediately eligible for re-election.
15.           The Vice-Presidents shall be elected by the Members of the Society at the Annual Meeting for a period of one year, after which they shall be eligible for re-election.
16.           The Treasurer and Secretaries shall hold their offices during the pleasure of the Council.
17.           One-third of the Ordinary Members of the Council shall retire every year, and the Members so retiring shall not be eligible for immediate re-election.
18.           An Auditor, not being a Member of the Council, shall be elected by the Society in each year.
19.           The elections of the Council, Officers, and Auditors, at the Annual General Meeting, shall be by a majority of the votes of those present.  The Chairman of the Meeting shall have a casting vote.
20.           Upon any vacancy in the Presidency occurring between the Annual Elections, one of the Vice-Presidents shall be elected by the Council to officiate as President until the next Annual General Meeting.
21.           All vacancies among the other Officers of the Society occurring between the same dates shall in like manner be provisionally filled up by the Council until the next Annual General Meeting.

MEMBERSHIP AND SUBSCRIPTIONS
22.           The names of all Candidates wishing to become Members of the Society shall be submitted to the Council, in whose hands their election shall rest.
23.           The Annual Subscription of Members shall be payable and due on the 1st of January each year.  The amount of the subscription shall be determined at the Annual General Meeting.  A Member of not less than five years' standing may compound for this subscription at or over the age of sixty-five by a single payment of a sum five times the Annual Subscription at the time of composition, entitling him or her to be a Member of the Society for life, without further payment.
24.           The payment of the Annual Subscription, or of the Life Composition, entitles each Member to receive a copy of the Journal and of Archaeological Reports.
25.           When any member of the Society shall be six months in arrear of the Annual Subscription, the Secretary or Treasurer shall send a reminder of the arrears due, and in case of non-payment thereof within six months after date of such notice, such defaulting Member shall cease to be a Member of the Society, unless the Council make an order to the contrary.

INSTITUTIONAL MEMBERS AND SCHOOLS
26.           Libraries shall be entitled to receive a copy of the Journal and of Archaeological Reports on payment of an annual subscription to be determined at the Annual General Meeting.  Libraries of schools and sixth form colleges in the United Kingdom may nominate one person to use the Joint Library.
27.           The names of all libraries wishing to pay the annual subscription under Rule 26 shall be submitted to the Council in whose hands approval shall rest.

HONORARY MEMBERS
28.           The Council shall have power to nominate not more than forty British or Foreign Honorary Members.  The number of British Honorary Members shall not exceed ten.

STUDENT ASSOCIATES
29.           The Council may at their discretion elect both undergraduate and graduate students from Universities and other institutions of higher education of the United Kingdom and of any other country in the world as student associates.
30.           A Student-Associate shall normally be elected for a period not exceeding six years.  Longer terms may be permitted at the discretion of the Council.
31.           The names of Candidates wishing to become Student-Associates shall be submitted to the Council in the manner prescribed for the election of Members.
32.           Every Student Associate must be proposed by a person occupying a recognised position in the University or other institution of higher education to which the Candidate belongs.
33.     Student Associates shall pay an Annual Subscription less than Full Members, the amount to be determined at the Annual General Meeting.
34.           Student-Associates may become Full Members of the Society, on or before the expiration of their Student Membership.

CORPORATE MEMBERS
35.           Companies wishing to support the Society shall be eligible for Corporate Membership on payment of an annual subscription, the amount to be determined at the Annual General Meeting.  Corporate Members shall be listed in the Journal of Hellenic Studies for each year of their membership and shall be invited to nominate up to five members of their staff to use the Library.

PATRONS
36.           Individuals wishing to support the Society by substantial annual donations, the minimum such amount to be determined at the Annual General Meeting, shall be considered Patrons of the Society.  In addition to the usual privileges of membership, Patrons shall be listed in the Journal of Hellenic Studies for each year of their patronage.

RESIGNATION from the SOCIETY
37.           Members intending to leave the Society must send a formal note of resignation to the Secretary on or before January 1; otherwise they will be held liable for the subscription for the current year.

EXPULSION from the SOCIETY
38.           If at any time there may appear cause for the expulsion of a Member of the Society, a Special Meeting of Council, for which twenty-one Members shall be a quorum, shall be convened to consider the case.  The member concerned shall be informed of the complaints against him/her in writing, and invited to respond to them at the Special Meeting, either in person or in writing.  If at least two-thirds of the Members present at the Special Meeting shall concur in a resolution for expulsion, the President shall submit the resolution for confirmation at the next Council Meeting, after which the person in question shall cease to be a member of the Society.  The expulsion shall be ratified at the Annual General Meeting.  Should the case for expulsion include theft or mutilation of Library books, or other serious breach of Library rules, the privilege of Library use shall be suspended for the member concerned as soon as the Librarian has informed the officers of the Society and the member of the complaint, in writing.

CHANGES TO THE RULES
39.           Proposed changes to the Rules of the Society shall be specified in the Notice of the Annual General Meeting and ratified at that Meeting.

Senate House, Malet Street, London
WC1E 7HU

June 2000